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Computer Shortcut Keys in MS Office and Windows

Author at PW

March 27, 2025

Computer Shortcut Keys in MS Office: If you use Microsoft Office daily, learning essential keyboard shortcuts can significantly boost your productivity. Instead of relying on menus and the mouse, these time-saving MS Office shortcuts will let you locate, edit, and manage files with ease. Whether you're working in Word, Excel, or Outlook, knowing the right shortcuts helps streamline your tasks and reduces effort.

Simple commands like Ctrl + C (Copy) and Ctrl + V (Paste) are useful for quick content duplication, while Ctrl + S (Save) ensures your work is never lost. In Excel, shortcuts such as Ctrl + Shift + L (Filter data) and Ctrl + Arrow keys (Move through data) help manage large spreadsheets efficiently. If you're using Outlook, shortcuts like Ctrl + Enter (Send email) make communication faster and smoother. So there are several or more than 100 computer shortcut keys that we can use. Check out the below article for Computer Shortcut Keys in MS Office and Windows.

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Computer Shortcut Keys in MS Office

Using computer shortcut keys in MS Office can make your work faster and easier. Whether you're typing in Word, managing data in Excel, or creating slides in PowerPoint, Windows shortcut keys help you perform tasks quickly without relying on a mouse. Check out the below table for computer shortcut keys list:-

Shortcut Key	Functions/Action
Ctrl + A	Selects all text or items in a document, folder, or webpage. Useful when copying or formatting large sections quickly.
Ctrl + B	Makes selected text bold. Commonly used in word processors for emphasising important points.
Ctrl + C	Copies selected text, files, or objects. Essential for duplicating content without altering the original.
Ctrl + D	Creates a duplicate of the selected item. Handy for quickly making copies of text or files.
Ctrl + E	Aligns text to the center in word processors. Used for headings or formatting purposes.
Ctrl + F	Opens the search function to locate words, phrases, or files within a document or webpage.
Ctrl + G	Jumps to a specific location, such as a page number in a document or a cell in a spreadsheet.
Ctrl + H	Opens the find-and-replace tool, allowing users to replace specific words or phrases in documents.
Ctrl + I	Makes selected text italic. Often used for emphasis, citations, or stylistic purposes.
Ctrl + J	Aligns text evenly between left and right margins in a document. Commonly used for professional formatting.
Ctrl + K	Adds a clickable hyperlink to selected text or images, commonly used in emails and web content.
Ctrl + L	Aligns text to the left margin. Frequently used for structuring paragraphs in documents.
Ctrl + M	Moves text or a paragraph further from the margin, often used for organizing lists or notes.
Ctrl + N	Creates a new document, file, or window in many applications. Saves time when starting a fresh task.
Ctrl + O	Opens an existing file or document, preventing the need to navigate through folders manually.
Ctrl + P	Opens the print dialog to quickly print documents or webpages. Commonly used in offices and schools.
Ctrl + Q	Closes the active application. Useful for exiting software quickly without using the mouse.
Ctrl + R	Reloads the current page in a browser or updates content in applications. Helps when checking updates or troubleshooting.
Ctrl + S	Saves the current document or file. A critical shortcut to prevent data loss.
Ctrl + T	Opens a new tab in web browsers. Helps in multitasking without closing the current page.
Ctrl + U	Underlines selected text, often used for emphasising titles or important sections.
Ctrl + V	Pastes copied or cut content into a document, email, or form. One of the most frequently used shortcuts.
Ctrl + W	Closes the active window, useful for quickly exiting tabs or applications.
Ctrl + X	Cuts selected text or files and moves them to the clipboard. Often used when reorganising content.
Ctrl + Y	Restores the last undone action. Helps when accidentally undoing a change.
Ctrl + Z	Reverses the last action, making it indispensable for correcting mistakes.

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Windows and Mac Keyboard Shortcuts

Whether you're using Windows or Mac, these shortcuts help you perform everyday tasks like copying, pasting, switching between applications, and managing files much faster than using a mouse. However there are slight different windows shortcut keys and mac keys:

Function	Windows Shortcut	Mac Shortcut	Description
Copy	Ctrl + C	Command + C	Copies selected text or items.
Cut	Ctrl + X	Command + X	Removes and copies selected text or items.
Paste	Ctrl + V	Command + V	Pastes copied or cut text or items.
Undo	Ctrl + Z	Command + Z	Reverts the last action.
Redo	Ctrl + Y	Command + Shift + Z	Restores the last undone action.
Select All	Ctrl + A	Command + A	Selects all text or items in a document.
Save	Ctrl + S	Command + S	Saves the active document or file.
Open	Ctrl + O	Command + O	Opens an existing file or document.
Print	Ctrl + P	Command + P	Prints the current document.
Find	Ctrl + F	Command + F	Searches for a specific word or phrase.
Replace	Ctrl + H	Command + Shift + H	Replaces text in a document.
Bold	Ctrl + B	Command + B	Makes selected text bold.
Italic	Ctrl + I	Command + I	Italicizes selected text.
Underline	Ctrl + U	Command + U	Underlines selected text.
New Document/Window	Ctrl + N	Command + N	Creates a new file or document.
Close Document/Window	Ctrl + W	Command + W	Closes the active window or document.
Switch Between Windows	Alt + Tab	Command + Tab	Toggles between open applications.
Minimise Window	Windows Key + Down Arrow	Command + M	Minimises the current window.
Maximise Window	Windows Key + Up Arrow	Control + Command + F	Expands the window to full screen.
Lock Screen	Windows Key + L	Control + Command + Q	Locks the computer screen.
Open Task Manager	Ctrl + Shift + Esc	Command + Option + Esc	Opens Task Manager (Windows) or Force Quit (Mac).
Refresh	F5 or Ctrl + R	Command + R	Reloads the current page.
Delete	Delete	Command + Delete	Deletes selected text or files.
Help	F1	Command + Shift + /	Opens the help menu.
Rename	F2	Enter	Renames a selected file or folder.
Screenshot	Windows Key + Print Screen	Command + Shift + 4	Captures a screenshot.

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Computer Shortcut Keys MS Word

Microsoft Word is a powerful tool for creating and editing documents, but using the mouse for every action can slow down your workflow. Keyboard shortcuts offer a faster and more efficient way to perform common tasks like copying, pasting, formatting, and etc. Check out these 10 computer shortcut keys:-

Shortcut Key	Description
Ctrl + F3	Cuts selected text to the Spike (a special clipboard feature in Word).
Ctrl + F4	Closes the current document but keeps MS Word open.
Ctrl + F5	Restores the document window to its previous size if maximised or minimised.
Ctrl + F6	Moves between multiple open Word documents.
Ctrl + F7	Opens the spelling and grammar check tool to review errors.
Ctrl + F8	Expands the selection of text using the keyboard.
Ctrl + F9	Adds an empty field, useful for inserting dynamic content.
Ctrl + F10	Expands the document window to full size.
Ctrl + F11	Prevents a field from being edited or updated.
Ctrl + F12	Opens the "Save As" window to save a document with a different name or location.

Computer Shortcut Keys FAQs

1. What are MS Word shortcut keys?
MS Word shortcut keys are key combinations that allow users to perform tasks quickly without using a mouse, such as formatting text, navigating documents, and managing files.

2. How can MS Word shortcuts improve productivity?
Shortcuts reduce the time spent on repetitive tasks, making document creation and editing faster and more efficient.

3. What is the shortcut for saving a document in MS Word?
Press Ctrl + S to save a document.

4. How do I quickly switch between open Word documents?
Use Ctrl + F6 to toggle between multiple open Word documents.

5. What is the shortcut to undo and redo actions?